Bylaws
AdoptedAll members & directors
Legal structure of the club: membership, meetings, board composition, finance, dissolution. Adopted under the BC Societies Act.
Governance
Policies.
Every Coast Sirens governing policy, adopted by board resolution. Each card links to the official PDF.
Governing documents
Board-adopted policies.
Finance Policy
AdoptedBoard & treasurer
Signing authority, contracts, financial reporting, annual budgets, reserve funds, expense reimbursement, and refund handling.
Adopted May 14, 2026Effective May 14, 2026Privacy Policy
AdoptedAll members, parents, and visitors
How we collect, use, store, and disclose personal information under BC's Personal Information Protection Act (PIPA).
Adopted May 14, 2026Effective May 14, 2026Code of Conduct
AdoptedAll participants
Standards of conduct for athletes, coaches, officials, volunteers, and directors — a club addendum aligned with the Universal Code of Conduct to Prevent and Address Maltreatment in Sport (UCCMS) and BCAS/CAS Safe Sport.
Adopted May 14, 2026Effective May 14, 2026Safe Sport Adoption Policy
AdoptedAll participants
Formal adoption of the BCAS and CAS Safe Sport frameworks, including the UCCMS, as the operating standard for Coast Sirens.
Adopted May 14, 2026Effective May 14, 2026Discipline & Complaints Policy
AdoptedAll participants
How concerns about conduct are reported, investigated, and resolved — including escalation to ITP Sport, the Independent Third Party engaged by BCAS for case management.
Adopted May 14, 2026Effective May 14, 2026Appeal Policy
AdoptedAll members
How members may appeal decisions of the board or its delegates that materially affect their participation in the club.
Adopted May 14, 2026Effective May 14, 2026Screening Policy
AdoptedCoaches, board, volunteers
Background-check and screening requirements for everyone working with athletes, with particular focus on those working with minors.
Adopted May 14, 2026Effective May 14, 2026Coach Registration & Certification Policy
AdoptedCoaches
Required NCCP certification levels and BCAS registration for coaches at every BCAS- and CAS-sanctioned event.
Adopted May 14, 2026Effective May 14, 2026Concussion Policy
AdoptedAthletes, coaches, parents
Concussion recognition, removal-from-sport, and return-to-sport protocol, aligned with the CAS Concussion Policy and Parachute Canada guidance.
Adopted May 14, 2026Effective May 14, 2026Risk Management Policy
AdoptedBoard & operations
How the club identifies, evaluates, and mitigates risks — operational, financial, safety, legal, and reputational.
Adopted May 14, 2026Effective May 14, 2026Conflict of Interest Policy
AdoptedDirectors, officers, staff, volunteers
Disclosure and management of actual, perceived, or potential conflicts of interest involving directors, officers, staff, and volunteers.
Adopted May 14, 2026Effective May 14, 2026Equity, Diversity & Inclusion Policy
AdoptedAll participants
Our commitment to an equitable, diverse, and inclusive club — covering access, participation, decision-making, and accountability.
Adopted May 14, 2026Effective May 14, 2026Trans Inclusion Policy
AdoptedAll participants
How Coast Sirens supports the participation of transgender, non-binary, and gender-diverse athletes, coaches, officials, and volunteers.
Adopted May 14, 2026Effective May 14, 2026
For the broader BC Artistic Swimming policy library — including upstream policies our club aligns with — visit BCAS Governing Documents & Policies ↗.